If you’d like a quick and easy way to regularly email group of contacts (e.g. work colleagues or suppliers), Outlook gives you the ability to create a Distribution List (or Contact Group in 365).
Here’s how it works:

For Outlook Online

  • Log into outlook.com or select Outlook from the app launcher.
  • On the Left-hand side, select Groups > New group.
  • In the pop-up, name the group, give it a brief description, and select ‘Create’.
  • Add group members by searching by name/email address, and they will appear under “This person will be added.”
  • When all email addresses have been added, select the ‘Add’ button, and select ‘Close’.
  • To send an email to the group, select ‘New message’ and in the ‘To’ field, type the name of the group you created.

For Outlook On Desktop

This is called a ‘Contact Group’ rather than a Distribution List. To build one:

  • Launch Outlook and select ‘People’ (lower left).
  • From the toolbar, select ‘New Contact Group’ (a ‘New Group’ button in 365).
  • When the windows loads, name your contact group.
  • To add members, select ‘Add Members’ and choose where to get members from – Outlook Contacts, Address Book, or New Email Contact.
  • Search for the people/email addresses to add. When their entry is highlighted, select the ‘Members’ button (or double-click their entry) to add them.
  • When this is one, select ‘OK’, save changes, and close the window.
  • The name of the Contact Group will appear as an entry in the Outlook address book so can be selected in the ‘To’ field when creating a new email.

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